Mach/Med Transcription
Home Medical Term I Business Comm. Comp. Medical Office Medical Term II Administrative Internship Freshman Seminar Mach/Med Transcription Business Math

 

 

OT 273 – MACHINE/MEDICAL TRANSCRIPTION

Spring 2007

3 hours – 3 credits

 

INSTRUCTOR:        Carolyn Harper

OFFICE:                    A128 Administration Building

PHONE:                    870-338-6474 Extension 1128

E-mail:                       charper@pccua.edu

 

 

Prerequisites:  OT 133, Keyboarding and EH 113 Freshman English

 

Co-requisites:  WP 193, MS Word I

And also for Medical Option Majors, OT 113 Medical Terminology I

 

Catalog Description:  Provides training in the transcribing of mailable documents from recordings using a microcomputer.  Emphasizes proofreading skills and other aspects of producing accurate letter and transcripts.  This course will also emphasize the transcription of original medical dictation.

 

Purpose:  Machine/Medical Transcription is designed to develop job entry-level transcription skills using transcription equipment and personal computers.  Basic English skills required for machine transcription in today’s office will also be reinforced and reviewed.

 

Students for Whom Course is Intended:  Machine Transcription is a degree requirement for all Associate of Applied Science and Certificate of Proficiency students in Office Technology in both the Administrative Support and the Medical options.  Office employees who are already members of the workforce will find this course useful if they wish to upgrade or acquire transcription skills.

 

TEXTBOOKS:

 

Medical Option Majors:   Introduction to Medical Office Transcription, Second Edition, Karonne J. Becklin and Edith M. Sunnarborg, Glencoe McGraw-Hill, 2003

 

Administrative Support Majors:   Machine Transcription, A Comprehensive Approach for Today’s Office Professional, Complete Course, Fourth Edition, Carol A. Mitchell, Glencoe McGraw-Hill, 2003.

 

An Appendix is located at the end of the text-workbook to assist in the preparation of acceptable transcripts.  This appendix covers the following topics:

 

bulletBasic Medical Transcription Guidelines
bullet Abbreviations
bulletDrub Classifications
bulletLaboratory Tests
bulletHIPAA Overview
bulletMedical Transcriptionist Job Descriptions

 

SUPPLIES – All majors:

 

Computer floppy disk

Headset

 

Phillips Community College Core Competencies:

Phillips Community College believes students need both technical knowledge and skills and core abilities in order to succeed in a career and in life.  The following six (6) core abilities are the general attitudes and skills promoted and assessed in all Phillips Community College programs.  The competencies marked with * asterisks are promoted and assessed in this course:

1.  Students will be able to communicate effectively in a written or oral manner in the business environment.*

2.  Students will acknowledge diverse groups of individuals possessing different beliefs, values, attitudes, and customs.*

3.  Students will demonstrate a legal/ethical behavior that is appropriate for the business professional in today’s society.*

4.  Students will analyze, interpret, and evaluate data necessary to solve problems and support business decisions.*

5.  Students will perform computational skills and financial analysis appropriate to the business environment.

6.  Students will demonstrate the ability to use computer technology.*

 

Standards of Behavior:

It is this instructor’s desire that every student succeed in this class.  Students are hindered in this success if there are classroom distractions.  Students are to adhere to the standards of behavior described in the Student Handbook.  Please turn off phones and pagers.  Students who do not adhere to this policy will be dropped from the class.  According to the student handbook:  A student may not have unauthorized persons (children or adults) on campus.

 

Computer Lab Policies

  1. No food or drinks are allowed in the computer lab.
  2. Computer settings are not to be changed.  Personal wallpaper, screen savers, shortcuts, et cetera are not to be added to the desktop.
  3. Access to objectionable websites is prohibited.
  4. Visitors (adults or children) are not allowed in the classroom.

5.                  Throw away all unwanted printouts.

6.                  Turn off your transcribing unit.

7.                  Return disks to their proper place with Instructor.

8.                  Push chair in

 

Assignments:

 

Time management is an essential part of this course.  You are responsible for completion and submission of all assignments by the scheduled deadline.  You will receive a Course Schedule in a separate handout.

 

Each student will be assigned a workstation.  Transcription will be completed using transcription machines and cassette tapes provided by the instructor.  All work will be completed on the computer and stored on the student’s disk.  Each student should be able to list files and show documents on her/his disk at any time.  If a student cannot prove her/his work by showing documents on disk, the document will receive a grade of zero (0).  Any assignment not submitted by the due date will be recorded as a zero (0).

 

Assignments will be evaluated and must be prepared on the computer, stored on your disk and submitted by the scheduled deadline.  All transcripts should be in correct format and error free.  Five (5) to ten (10 points will be deducted for each uncorrected or format error dependent on the severity of the error.  Ten (10) points or more will be deducted for serious errors, such as omissions, incorrect word choice, et cetera.

 

At the end of each class session, all student disks will be turned in to the instructor until the next class meeting.

 

Late assignments will not be accepted.

 

Responsibility:         You are responsible for completion and submission of all assignments by the scheduled deadline. 

 

Testing Policy: Testing is a vital part of this course.  Tests will be administered upon completion of assignments as listed below.  Any tests not taken will be averaged as zero (0) grades.  Tests must be proctored by the instructor.

 

TESTS: 

 

Tests – Administrative Support Option:

 

            There are five transcription tests:

                        Test 1 follows Chapters 1, 2, 3, 4, 5, 6, 7, and 8

                        Test 2 follows Chapters 9, 10, and 11

                        Test 3 follows Chapters 12, 13, 14, and 15

                        Test 4 follows Chapters 16, 17, 18, and 19

                        Final Transcription Test

 

Tests – Medical Option:

 

            There are five transcription tests:

                        One test after each Unit plus the Final Transcription Test

 

¨      The instructor reserves the right to change the testing schedule to meet the needs of the students.

 

Your transcription tests will be timed, and you must complete the documents within the stated time limit.  All errors must be corrected.  Five (5) to ten (10) points will be deducted for each uncorrected or format error.  Ten (10) points or more will be deducted for serious errors, such as omissions, incorrect word choice, et cetera. 

 

Grades:          Grades will be recorded for Daily Assignments – transcription, spelling, end-of-chapter assignments, Quizzes and Tests based on the following criteria:

 

                        Chapter Transcription       and Workbook Assignments      50%

                        Tests- transcription, chapter content, and spelling                50%

                                    Total                                                                                     100%

Grading Scale:

 

90 – 100         A

80 – 89           B

70 – 79           C

60 – 69           D

Below 60        F

 

*The instructor reserves the right to change this syllabus in order to meet the needs of the students.


 

COURSE OBJECTIVES

For

OT 273 – Machine/Medical Transcription

 

Administrative Support Option Majors

 

 

Upon completion of this course, the student should be able to:

 

  1. Transcribe a mailable copy on the first draft from the transcription equipment.

 

  1. Correctly use words from each chapter/unit when transcribing dictated material.

 

  1. Spell correctly the words listed in the Spelling Review in each section.

 

  1. Effectively use the spelling checker feature of your word processing program, a dictionary, and other reference sources to assist in producing mailable or usable transcripts.

Medical Option Majors

 

 

Upon completion of this course, the student should be able to:

 

  1. Transcribe a mailable copy from the transcription equipment.
  2. Use designated medical references.
  3. Maintain a medical word list.
  4. Apply basic medical transcription format guidelines
  5. Transcribe proof and edit appropriate medical documents.

CLASS ATTENDANCE POLICY

OF

MRS. CAROLYN HARPER

 

 

This class attendance policy is in effect for all courses taught by Carolyn Harper.  Please read the following information carefully because students are expected to attend all classes regularly and promptly.  It is the student’s responsibility to know and comply with the instructor’s policy and to contact the instructor to make up missed work.

 

*COURSES MEETING ONCE PER WEEK:

 

 

Students are permitted two (2) absences.

 

*COURSES MEETING TWICE PER WEEK:

 

 

Students are permitted four (4) absences.

 

*COURSES MEETING THREE TIMES PER WEEK:

 

 

Students are permitted six (6) absences.

 

*SUMMER COURSES MEETING FOUR TIMES PER WEEK: 

 

                    Students are permitted three (3) absences.

 

Regular class attendance and punctuality are expected.  When you know you will miss class ahead of time, let the instructor know and make arrangements to make up any missed work.  Assignments missed must be made up on your own time by the second class session.  It is the student's responsibility to initiate and complete missed assignments.

The instructor may warn a student in danger of becoming excessively absent by sending a warning notice to the Advisement Center so that the student can be contacted by an advisor either by phone or in writing.  If the student is absent more than allowed, the instructor may: drop the student from the class roll with a grade of "EW" by notifying the Office of Admissions and Records in writing or deduct 5 points from the student's final grade for each  absence over the permitted number.  The final decision or exception to this policy may be made at the instructor's discretion, depending on the situation and circumstances.

 

 

If a student is unable to adhere to this attendance policy, the student should withdraw from this class and receive a  W.

 

*THERE ARE NO EXCUSED ABSENCES.  However, students who miss class while engaged in approved college activities will be excused and it is their responsibility to make up their work.

 

 

TARDINESS POLICY:

 

STUDENTS MUST ATTEND CLASS ON TIME.  Students should be on time to class.  If a student is not present when the roll is called, they will be counted as absent.  Once the classroom door is closed, students are asked not to interrupt the class by entering the room.  (if a side or back door is available, students may enter through this door).  If a student does enter through the side or back door, they are asked to speak with the instructor after the class to discuss the reason they were late.  Alterations to the roll cannot be made at later dates.

If a student is unable to attend a class regularly, regardless of the reason or circumstances, he/she should withdraw from that class BEFORE an EW is assigned.

*Exceptions to this attendance rule may be based on individual circumstances and the instructor’s assessment of the student’s ability to finish course requirements.

 *The final decision concerning absences is left to the instructor’s discretion.  A student’s attendance could affect their grade in this course.  

Disciplinary

Refer to the Student Discipline Policy (PCCUA Administrative Procedure 405.01)

Refer to the Student Technology Acceptable Use Policy (PCCUA Administrative Procedure 231.06)

Also refer to the current College Catalog.

 

 

ACADEMIC HONESTY POLICY:

CHEATING POLICY:

 

Students are expected to uphold the school's standard of conduct relating to academic honesty.  Students assume full responsibility for the content and integrity of the academic work they submit.  The guiding principle of academic integrity shall be that a student's submitted work, examinations, reports, and projects must be that of the student's own work.  Students shall be guilty of violating the honor code if they:

     1.  Represent the work of others as their own.

     2.  Use or obtain unauthorized assistance in any academic work.

3.      Give unauthorized assistance to other students.

     4.  Modify, without instructor approval, an examination, paper, record, or report for the purpose of obtaining additional credit.

     5.  Misrepresent the content of submitted work.

Administrative Procedure Number:  404.05

Cheating in any form (including using unauthorized materials, information, or study aids in any academic exercise; plagiarism; falsification of records; unauthorized possession of examinations; any and all other actions that may improperly affect the evaluation of a student's academic performance of achievement; and assisting others in any such act) is forbidden.  An instructor who has proof that a student is guilty of cheating may take appropriate action up to an including assigning the student a grade of "F" for the course and suspending the student from class.  A description of the incident and the action taken will be reported through the Dean to the Vice Chancellor for Student Services and placed in the student's file in the Office of Admissions and Records.  The student may appeal either the finding of cheating or the penalty, or both, as described in Administrative Procedure No. 404.06, Academic Appeal Procedure.

Cheating in this class: 

Cheating will not be tolerated.  If you are cheating on one occasion, you will receive an "F" for the whole project's work (not limited to that one assignment).  If found cheating on a second occasion, you will be asked to drop the class.  If the cheating occurs after the drop date, or if you choose not to drop, you will receive an "F" for this class.  All work must be on your disk or in your notebook unless the instructor directs you to destroy them.

 

 

 

LATE ASSIGNMENTS:

 

Any assignments turned in late will be subject to a grade reduction or a grade of zero.  Most assignments turned in late will receive a letter grade reduction for each day that it is late.  No assignment will be graded after taking the chapter test.

 

 

 INSTRUCTOR: Mrs Carolyn Harper

NAME OF COURSE:_______________________________________________________

 

 

ATTENDANCE:

I understand the grading policy and grade scale explained in the syllabus.

 

I understand the attendance policy as explained in the syllabus.  I am aware that I am responsible for making up assignments and learning the material missed during my absences.  An absence does not release me from submitting my assignments on the due date.

 

I understand that talking and disruptive behavior will not be tolerated by the instructor.  Eating and drinking in the classroom is strictly prohibited.

 

I also understand that my attitude and attendance could affect my grade in this class.

 

I have read the syllabus.

 

 

_________________________________     ___________________________

        NAME                                                                          DATE

  Medical Transcription Assignments for Course
 
CHAPTER Document Type Item(s) GRADE
2 Chart Note 2.1  
Chart Note 2.3  
X-Ray Report 2.4  
Letter 2.5  
History and Physical Exam 2.6  
Chart Note 2.8  
  Letter 2.1  
3 Chart Note 3.3  
Chart Note 3.4  
Procedure Note 3.7  
Procedure Note 3.8  
Chart Note 3.11  
4 Chart Note 4.1  
Referral lettter 4.5  
Chart Note 4.8  
5 History and Physical Exam 5.2  
Follow-up to referral letter 5.6  
TEST 1  
6 Chart Note 6.1  
Consultation (2-page) 6.4  
F.S. Procedure Note 6.7  
X-Ray Report 6.11  
7 Chart Note 7.1  
Chart Note 7.4  
Chart Note 7.8  
Follow-up letter 7.1  
TEST 1  
8 Chart Note 8.2  
Chart Note 8.3  
Follow-up phone call letter 8.5  
History and Physical 8.1  
9 Chart Note 9.1  
History and Physical Report 9.6  
Chart Note 9.11  
TEST 3  
10 Chart Note 10.4  
X-Ray Report 10.11  
X-Ray Report 10.12  
11 Procedure Note 11.1